The Vienna BioCenter is a leading life sciences location offering a combination of research, education and business on a single campus. The Vienna BioCenter is one of the largest life sciences centres in Europe with around 2,800 employees from around 80 different countries. Its research institutes and biotech companies are among the world leaders in their fields. At the Vienna BioCenter site in 1030 Vienna, Facility Management manages properties with an area of approximately 36,000 m² gross floor area.

Purpose: The mandate of the management was to be accompanied by a change in the department management to transform the FM department in order to align itself with the future, to withstand the legal and economic challenges and to meet the goals of sustainability and resource conservation in the future. The aim was to further develop facility management structures in order to clearly define and define responsibilities and responsibilities, to simplify processes and to ensure availability. 

Using the systemic method of the Future Room, the FM strategy was defined as a common vision of the future, consequences were derived from it and measures were defined. Based on this, clear service profiles of the FM department were defined in an operational concept, the role understanding clarified and the interfaces with regard to responsibilities were defined. This also allowed the key processes to be identified and processes to be simplified.

The focus of the consultation process was on the one hand the technical advice (structural and operational organisation) and on the other hand the aspects of systemic organisational development (environment, person, function).

Our services: 

• FM strategy
• organisation
• operation

Performance period: 2022-2023

Commissioned by: Vienna BioCenter

Use: Laboratory and office building

Size: 36,000 m² GFA

Jobs / Employees: 2,800

Results:

• Development of an FM strategy
• Process and performance matrix with responsibilities
• Operating concept

Support of the client in the preparation of tender documents and the award of cleaning services for the Linz site

Purpose: Cleaning services should be transformed into performance-oriented task descriptions on the basis of newly tendered services. The requirements of the client should be met and the basis for good cooperation with future service providers should be created.

Services: 

• Call for tender

Area: Area: 18,000 m²

Results:

• Preparation of specifications
• implementation of the tendering process
• assistance in bidding negotiations

In 2009, OMV Aktiengesellschaft moved into Hoch Zwei and Plus Zwei in Viertel Zwei, approximately 68,000 m², as its new head office. Due to OMV’s strategic decision to centralise its locations in Vienna and to rent them in a newly constructed property, the internal facility management organisation was faced with the task of reorienting itself accordingly. The aim was to ensure the quality and timely completion of the tasks in the course of commissioning and the first operational phase by means of consistent and structured project management. In 2011, the purchasing department OMV turned to immovement again to tender for all FM services for all locations ( Vienna, Schwechat, Gänserndorf, Burghausen).

Services: strategy, organisation, commissioning, operation, life cycle costs, tendering

Performance period: 2008 – 2012 and 2011 – 2012

Realignment of FM organisation 2008 – 2012

• Introduction of an efficient FM structure and process organisation for the new head office
• Preparation of an FM service catalogue (operational management concept)
• Timely and professional provision of facility services as soon as the first employees move in
• Development of a billing concept for internal service allocation
• Creation of a logistics concept for deliveries and internal routes
• Project management and continuous documentation of tasks within the project

Call for tender 2011 – 2012

• Strategic alignment based on the feasibility study for FM-Scope across all sites and services
• Preparation of specifications for technical, infrastructure and security services
• Development of a quality assurance system following the call for tenders
• Technical support of the tendering process
• Technical assistance in bidding negotiations

The Austria Center Vienna was opened in 1987 and has been Austria’s largest congress centre ever since. With 19 halls, 180 meeting rooms, 26,000 m² of exhibition and networking space and a capacity of 22,800 people, it is one of the top players in the international congress sector. It is the only congress centre in the world that is directly connected to a UN headquarters. The aim of our service was the creation of a specification document for the digital requirements in building management and consequently the selection and implementation of a CAFM system. As a basis, the results of the joint workshop at the beginning of 2020 and the identified modules and main functionalities (functionalities, processes, systems, competences, qualities, qualifications, data sources, etc.) will be taken into account.

Services:

• Preparation of a CAFM catalogue of requirements as well as related and tender documents,
• Monitoring of the tendering process for the selection of a CAFM system for the performance period 2020-2021
• Ongoing monitoring of the implementation through task tracking and quality assurance measures, since 2021
• Assessment Amortisation (based on life cycle costs) of building infrastructure in 2022-2023

Size/ usable area: 150,000 m² GFA

Results:

• Selection of a suitable CAFM system
• Life Cycle Cost Consideration of the entire building infrastructure over approx. 150,000 m² GGF

At the site of the old Tabak Fabrik in Linz, the western part of the site is being redeveloped as “Areal Neubau 3”. On a gross floor area of approx. 46,000m² above ground and 18,000m² below ground, multifunctional uses such as hotels, offices, residential buildings, schools, kindergartens, shops, etc. are planned. immovement supports the project from the preliminary design phase, where all logistical and management-relevant processes are run through and stored with expected life-cycle costs. The aim of our consulting services is in particular the operational conception in the focal areas of logistics, waste disposal and garage operation. In addition, the overall operational strategy to be defined is to clarify and define the scope, the sourcing level and the operational interfaces in connection with the planned utilisation.

Services: 

• Planning support
• life cycle costs
• operator

Period of performance: from 05/2019 in the preliminary design phase of the project until expected 2.Q/2020 (operating cost allocation model)

Surface area: 11,000 m²

Useful area: 37,200 m² (above ground)

Underground parking spaces: 720

Investment volume: € 160 million

After completion of the NeuBau3, Tabakfabrik Linz will offer a total of 100,000 m² of covered floor space and 3,000 jobs on the entire site.

Results:

• Operational design
• Logistics approach
• Disposal concept
• Garage concept
• Measurement and counting concept
• Estimation of operating costs